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PRIVACY POLICY

Last updated: 12 October 2026

1. Who we are

Dodge League is a dodgeball league and social sports organisation based in Bournemouth, Dorset, United Kingdom.

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In this policy, “Dodge League”, “we”, “us” and “our” refer to the organisation responsible for operating the league and its website.

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Contact details

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For data protection purposes, Dodge League is the data controller responsible for the personal information covered by this policy.

2. Information we collect

We may collect and process the following types of personal information:

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  • Contact information: Name, email address, telephone number and other contact details.

  • Registration information: Team name, individual or team entry details, player lists and league participation records.

  • Payment information: Transaction details, payment status and purchase records. Card details are normally processed by our payment provider rather than stored directly by us.

  • Emergency information: Emergency contact details and relevant medical or accessibility information where needed to support safe participation.

  • Communications: Messages, enquiries, feedback and correspondence sent to us.

  • Website information: IP address, device and browser information, website usage data and cookie information, where applicable.

  • Photography and video: Images or recordings taken during league matches and associated social events, where applicable.

 

We aim to collect only the information reasonably necessary for the purposes described in this policy.

3. How we use your information

We use personal information to:

  • Process registrations, bookings and payments.

  • Organise league fixtures, teams, matches and standings.

  • Communicate important information about sessions, schedules, cancellations and changes.

  • Respond to enquiries and provide customer support.

  • Manage participation, emergency contacts and relevant safety requirements.

  • Maintain financial, administrative and business records.

  • Improve our website, services and league experience.

  • Share league updates, promotional material and future event information where permitted.

  • Publish match results, team information, photographs and videos where appropriate.

 

We will not use your personal information for purposes that are incompatible with those explained in this policy without providing any additional information required by law.

4. Our lawful basis for processing

Under UK data protection law, we must have a lawful basis for using personal information. Depending on the circumstances, we may rely on the following:

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  • Contract: Where processing is necessary to manage your registration, booking, payment or participation in the league.

  • Legitimate interests: Where we have a legitimate business or operational interest, such as managing the league, responding to enquiries, improving our services or maintaining appropriate records, provided your rights do not override those interests.

  • Legal obligation: Where we need to retain or disclose information to comply with applicable laws and regulations.

  • Consent: Where we ask for your permission for activities such as certain marketing communications, optional uses of photographs or videos, or the processing of special-category information where consent is the appropriate lawful basis.

 

We will identify the appropriate lawful basis for each type of processing and will not rely on consent where another lawful basis is more appropriate.

5. Medical and emergency information

If we collect medical, accessibility or other health-related information to support safe participation, we will handle it with additional care.

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Health information is special-category personal data under UK data protection law. We will only collect it where necessary, restrict access to those who need it and ensure that an appropriate lawful basis and special-category condition apply.

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Emergency contact information will be used for relevant safety or emergency purposes and will not be used for unrelated marketing.

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Please only provide information that is necessary for participation or safety.

6. Payments and third-party services

We may use third-party service providers to operate Dodge League, including providers for:

  • Website hosting and maintenance.

  • Online booking and registration.

  • Payment processing.

  • Email communications and mailing lists.

  • Website analytics and cookie management.​

 

These providers may process personal information on our behalf or independently for their own purposes, depending on the service they provide.

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We will take reasonable steps to ensure that appropriate safeguards are in place when personal information is shared with service providers.

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Payment providers may process your payment details in accordance with their own privacy policies. We do not intend to store full payment card details on our own systems.

7. Sharing your information

We do not sell your personal information.

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We may share relevant information with:​

  • Service providers who help us operate the league and website.

  • Venue operators, where necessary to organise or safely deliver activities.

  • League officials or team representatives, where needed to manage fixtures, teams and results.

  • Emergency services, where necessary to protect someone's vital interests.

  • Regulators, law enforcement agencies or other authorities where required by law.

 

We will only share information that is reasonably necessary for the relevant purpose.

 

If team contact details or player information are shared with other participants, we will limit this to what is necessary for league administration and explain any relevant sharing arrangements.

8. How long we keep your information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including any legal, accounting or reporting requirements.

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Our approach is to:

  • Retain registration and participation records for the period needed to administer the league and address relevant queries or disputes.

  • Retain financial records for the period required by applicable tax and accounting rules.

  • Review and delete emergency contact and health-related information when it is no longer needed for safety or administration.

  • Retain marketing contact information until you unsubscribe or it is otherwise no longer needed.

  • Delete or anonymise website analytics and other technical information in accordance with our retention arrangements.​

 

Where information must be retained for legal reasons, we will keep it only for the relevant period.

9. Marketing communications

We may send information about upcoming seasons, fixtures, events and other Dodge League activities.

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Where required, we will obtain your consent before sending direct marketing communications. In certain circumstances, we may rely on a lawful exception for existing customers, provided the relevant legal requirements are met.

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You can opt out of marketing emails at any time by using the unsubscribe link or contacting us at dodgeleagueuk@gmail.com.

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Even if you opt out of marketing, we may still send essential messages relating to your registration, payments, fixtures, safety or participation.

10. Photography, video and social media

We may take photographs or videos during matches, tournaments and social events for league promotion, publicity and reporting.

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Where appropriate, we will provide information about photography at events and explain how images may be used. Where consent is the appropriate basis, we will obtain it before using identifiable images for the relevant purpose.

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You can contact us if you have concerns about an image or recording, or wish to request its removal. We will consider requests fairly, although we may not always be able to remove material that has already been lawfully published or distributed.

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Please be aware that material published on social media may be copied, shared or processed by the relevant platform in accordance with its own terms and privacy policy.

11. Cookies and website analytics

Our website may use cookies and similar technologies to support website functionality, remember preferences, understand website traffic or provide other services.

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Strictly necessary cookies may be used where permitted by law. Where consent is required for analytics, advertising or other non-essential cookies, we will seek consent before placing them.

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You can manage your cookie preferences through the website's cookie settings, where available. You can also manage cookies through your browser settings, although blocking certain cookies may affect website functionality.

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Further information about specific cookies, their purposes and retention periods should be provided through our cookie notice or cookie settings.

12. Keeping your information secure

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

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Access to personal information is limited to people and service providers who need it for legitimate purposes.

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However, no method of electronic storage or internet transmission can be guaranteed to be completely secure.

13. International transfers

Some of our service providers may process or store personal information outside the United Kingdom.

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Where personal information is transferred internationally, we will ensure that the transfer complies with applicable data protection law and that appropriate safeguards are in place where required.

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Further details about relevant transfers and safeguards can be requested using the contact details provided above.

14. Your data protection rights

Under UK data protection law, you may have the right to:

  • Request access to the personal information we hold about you.

  • Request correction of inaccurate or incomplete information.

  • Request deletion of your information in certain circumstances.

  • Request restriction of processing in certain circumstances.

  • Object to processing based on legitimate interests, including direct marketing.

  • Request the transfer of certain information to you or another organisation.

  • Withdraw consent where we rely on consent, without affecting the lawfulness of processing carried out before withdrawal.

 

These rights are subject to certain conditions and exceptions.

 

To exercise your rights, contact us at dodgeleagueuk@gmail.com. We may need to verify your identity before responding.

15. Complaints

If you have concerns about how we handle your personal information, please contact us first so we can try to resolve the issue.

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You also have the right to complain to the UK Information Commissioner's Office (ICO).

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Website: https://ico.org.uk/make-a-complaint/

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You can find further information about your data protection rights at https://ico.org.uk/.

16. Links to other websites

Our website may contain links to third-party websites, booking platforms or social media services.

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We are not responsible for the privacy practices of those websites. We recommend reviewing their privacy policies before submitting personal information.

17. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes to our services, website, data handling practices or legal obligations.

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The latest version will be published on our website with the updated date shown at the top.

18. Contact us

If you have any questions about this Privacy Policy or how Dodge League uses your personal information, please contact:

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Dodge League

Email: dodgeleagueuk@gmail.com

Website: https://www.dodgeleague.co.uk

Location: Bournemouth, Dorset, United Kingdom

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